The first coordination AI
built for deskless teams
Hostwell AI is built for planning and running live events and experiences where teams change, plans move fast, and work is delivered in the real-world.
Designed for people who are always on the move
We know that you spend 8+ hours each week planning, tracking and chasing work. It's because you're using static tools for managing teams that are always in motion. Hostwell AI gives your team the right tools.
Stay up-to-date and
Share progress with
Whatsapp
Zero learning curve
Your teams receive updates, check tasks, ask questions, and share progress through familiar tools like WhatsApp or text (No new apps)
Less time planning, more time doing
When timing shifts or details change, tasks and priorities update automatically, keeping everyone on track without manual coordination.
Instant access to critical information
Hostwell AI can surface critical information about the event instantly without any need for manual intervention.
Plan, Coordinate
and Manage with
Hostwell AI
A Unified Dashboard
You can manage your teams and events through shared calendars, shift schedules, tasks and communication all in one place.
AI that assists and acts
Hostwell AI can also perform actions like creating tasks, scheduling shifts and sending mass notifications just with a single prompt.
Real-time tracking and alerts
See what's happening across your entire operation in real time. Hostwell tracks progress, surfaces risks early, and alerts teams the moment something changes.
Hostwell AI
is made for you!
No more digging through spreadsheets or messaging ten people to find one answer. Hostwell becomes your single source of truth, with a familiar interface your team already uses. Ask a question, get an answer, update status, and automatically notify the right people — all in one place.
Hostwell AI is made for you!
No more digging through spreadsheets or messaging ten people to find one answer. Hostwell becomes your single source of truth, with a familiar interface your team already uses. Ask a question, get an answer, update status, and automatically notify the right people — all in one place.
Hostwell replaces fragmented coordination with one live system of record.
8+ hours
saved per worker per week
Instant
visibility across crews and vendors
up to 20%
fewer last-minute errors
Can you create an updated runsheet and send it to all the AV and catering vendors?
Included recent changes
- AV setup timing changes
- Catering quantities
- Event timeline
Would you like to review it before I send it?